How organisations can prevent software bloat and drive efficiencies

Digital transformation is no longer an event; it's a continuous evolution, empowering businesses to modernise systems and processes to remain competitive. Over time, organisations collect a myriad of software applications and processes, all targeted towards improving productivity and driving efficiencies. However, while each new software solution seeks to improve operations, they often create risks and inhibit productivity for businesses due to software bloat. To reduce pressure on administrative staff, organisations must regularly undertake software spring cleaning to clear away unnecessary software solutions and streamline their technology stack. 

It's not uncommon for businesses to invest in multiple software solutions and applications that do the same thing, often doubling up on functionality unnecessarily. When this happens, it creates software bloat, which can lead to significant problems for businesses. Costs can increase as a result of paying for multiple applications with overlapping features, wasting resources and straining budgets. Switching between multiple applications can also decrease efficiency while simultaneously inhibiting collaboration.

Overindulging in software and new applications can also introduce cybersecurity risks to businesses, especially those operating with lean IT teams. The more applications that are installed, the greater the risk of vulnerabilities being exposed. IT personnel can struggle with the weight of having to keep so many applications updated and secured. Additionally, an overwhelming number of applications can create complexities for users, leading to an increase in the use of shadow IT.

Organisations that have too many applications and software solutions in their stack run the risk of overcomplicating their IT environments and overwhelming staff. Instead of streamlining processes, it can lead to greater inefficiencies.

Spring cleaning the software stack is an essential process for modern businesses that encourages organisations to take a deep look at the solutions they have in their arsenal. Businesses should assess the value and functions each solution offers, especially those that may be outdated or underused, and consider if any functions are already included in other technologies.

As part of the software spring-cleaning process, businesses should look at opportunities to streamline their technology stack and leverage solutions that can integrate multiple applications into a single, secured platform supported by single sign-on (SSO). Combining multiple solutions in a single platform lets businesses reduce subscription costs, encourage improved collaboration, and eliminate time inefficiencies introduced by navigating between multiple applications.

Investing in new technologies is essential to optimise efficiencies, streamline operations, and remain competitive. However, failing to regularly assess the assets in the software stack can deliver more detriments than benefits to businesses. Conducting spring cleaning lets businesses truly get the most out of their technology investments, especially when they can see at a glance the solutions they have available without doubling up on functions unnecessarily.