Tasfreight adopts OneAdvanced tech to digitise rostering

Tasfreight has adopted a digital workforce management system from OneAdvanced that replaces paper-based rostering and payroll processes across its operations in five Australian states.

The logistics and transport operator had relied on manual processes for allocating jobs, approving hours and managing rosters. The new system centralises these tasks in a single digital platform.

Tasfreight is based in Devonport, Tasmania. The company runs freight services between Tasmania and mainland Australia and manages a national operation that covers linehaul, warehousing, last-mile delivery and customer service.

The business employs more than 200 permanent staff and more than 40 subcontractors. Teams are spread across multiple depots and functions.

Managers previously used paper forms, faxed documents and long email chains. These methods slowed communication between sites.

The manual system also affected accuracy. Staff needed to reconcile job sheets and timesheets from different depots before they could finalise payroll and resource plans.

Stuart Nicholls, Company Secretary at Tasfreight, said the company had outgrown these legacy processes as it expanded nationally. He said digital tools were now required for day-to-day workforce coordination.

"We had reached a point where paper-based workflows were slowing down the business. Staff would have to fax or email job sheets and timesheets across different depots, which made it harder to maintain accuracy, keep everyone updated and respond quickly to customer needs. Moving to the OneAdvanced workforce management platform, Time and Attendance, means we now have everything in one place, automated and accessible in real time. It gives us the visibility we need to run a modern logistics operation," said Stuart Nicholls, Company Secretary, Tasfreight.

The new platform digitises time and attendance, rostering and payroll-related workflows. Information now flows in real time between depots and head office.

Supervisors can view staff hours and shift allocations through the OneAdvanced system. They no longer rely on manual collation of forms at the end of each shift or week.

The change is part of a broader trend in Australian logistics. Operators are replacing legacy paperwork with cloud-based workforce tools that support dispersed teams.

Tasfreight's national footprint made rostering complex under the previous system. Supervisors had to balance coverage across multiple sites, shifts and skill sets using manual spreadsheets and individual planning.

Malcolm Dart, Operations Manager at Tasfreight, said the new system has changed how teams plan and view their work.

"The OneAdvanced workforce management system has transformed how the business manages rostering of jobs. Previously, rosters were worked out at an individual level, which was time-consuming and error-prone because everything was done manually. It is now generated at the touch of a button. Our teams can see their shifts instantly, managers can make rapid adjustments and we can allocate resources far more efficiently, which has totally changed the way we operate," said Dart.

The digital rostering tool generates schedules centrally. Staff access their shifts instantly through the platform.

Managers can adjust rosters in response to customer demand or staff changes. These updates are visible to affected employees in real time.

Tasfreight views the move as one part of a wider operational strategy. The company is seeking more consistent processes across its sites and stronger adherence to workforce rules.

The system tracks attendance and recorded hours in a structured way. This data structure supports compliance checks and audit trails.

Adam Bowles, Australian Country Director at OneAdvanced, said the logistics sector relies on accurate workforce information across long routes and multiple depots.

"Tasfreight plays a critical role in keeping goods moving across Australia and we are thrilled to partner with a business that is so focused on innovation and service quality. By moving from manual systems to an integrated digital workforce management platform, Tasfreight is reducing administrative load, improving compliance and giving its teams the information they need to make better decisions," said Adam Bowles, Australian country director, OneAdvanced.

OneAdvanced supplies cloud-based workforce and people management software across Australia and New Zealand. Its customers span logistics, manufacturing, mining, government, education and healthcare.

The company reports more than 19,000 customers globally. It has a growing presence in the Australia and New Zealand market.

Tasfreight is one of Tasmania's longest-standing logistics providers. It offers end-to-end freight services across regional and metropolitan routes.

The operator has invested in technology and partnerships across its network. It aims to maintain service quality and workforce visibility as freight volumes grow.

Both organisations expect further gains as Tasfreight embeds the digital system into daily operations and links workforce data with other planning and service processes.